Internal communication kit - relocation pack
Dear Clients,
The entire CircularPlace team is thrilled to count you among the heroes who’ve chosen to give your furniture a second life.
Below you’ll find a ready-to-use communication kit to help you promote this initiative within your organization. It includes a full series of email templates, from initial registration all the way through to order collection.
Each message is designed to keep your teams informed, encourage their participation, and showcase your commitment to sustainability and reuse.
Thank you again for joining us in this responsible, circular approach. We’re excited to support you throughout this project.
If you need any adjustments or personalized advice, feel free to reach out: we're here to help.
The CircularPlace Team
Internal e-mail campaign
Pre-registration opening
Day 0
RE: Sign up now for exclusive access to our furniture resale platform!
Body:
Hi [First Name],
As part of our office relocation, we’re launching a private sale of office furniture and equipment, exclusively for our employees.
We’re pleased to invite you to fill out the pre-registration form now to secure your spot.
Sign up here now. The registration deadline is [TBD].
Don’t miss out!
Day +3
RE: Pensez à vous inscrire pour profiter de notre vente privée d’équipements !
Body:
Hi [First Name],
Have you signed up yet? Our private sale platform is launching soon, but you’ll need to register to access it.
Fill out the form now!
Registration closes on [TBD].
Don’t miss this chance to purchase great equipment at unbelievable prices.
Best regards,
Day +7
RE: Just a few days left to sign up for our private sale!
Body:
Hi [First Name],
Only a few days left to sign up for our resale event exclusively for employees. The platform gives you access to a selection of furniture, IT equipment, and accessories at privileged rates.
Register here.
Registration deadline: TBD
Access is only granted to pre-registered employees.
Best,
Pre-registration closing
Day -5
RE: Only 5 days left to join our private platform!
Body:
Hi [First Name],
Registrations for our furniture resale platform ends in 5 days. If you haven’t signed up yet and wish to access the private sale for equipment and furniture as part of our relocation, now’s the time to register.
Registration form here.
This is a great opportunity to give our equipment a second life while getting quality gear at low cost.
Warm regards,
Day -3
RE: Final days to sign up for our exclusive platform
Body:
Hi [First Name],
Ready to grab some home office furniture?
Sign-ups for our private sale platform close in 3 days. This is your last chance for exclusive access. Only registered employees will be able to log in.
Register here.
Best regards,
Day -1
RE: Imminent Closing: Last Chance to Register!
Body:
Hi [First Name],
Registrations for our private sales platform close tomorrow. This is your final opportunity to secure exclusive access to our equipment catalog during the relocation.
Register here.
Best regards,
Platform Launch
Day -15
RE: Quality furniture at low prices? See you very soon on your private sales platform!
Body:
Hi [First Name],
Thank you for signing up!
Good news: our private sales platform opens on Oct 6th. There, you’ll discover an exclusive selection of office furniture and equipment at very attractive prices, specially reserved for [company] employees.
The experience has been designed to be simple, fast, and completely secure: in just a few clicks, you’ll be able to reserve, purchase, or donate equipment through a smooth interface.
We’ll get back to you very soon with the next steps so you don’t miss a thing!
See you soon,
Day -7
RE: Save the date: Day -7 before the launch of the private sale
Body:
Hi [First Name],
The sales platform for furniture from our relocation will open in one week. We recommend logging in on launch day to access the widest selection of equipment.
See you on DD/MM via this link: [company].circularplace.co
See you soon,
Day -3
RE: Ready for great deals? Day -3 before the opening of our private sales platform
Body:
Hi [First Name],
In 3 days, the private sales platform will open its doors!
You’ll find furniture, equipment, and accessories available at special prices just for you. The most popular items usually go fast, so be among the first to log in.
Opening on Oct 6th
Access link: [company].circularplace.co
Warm regards,
Day 0
RE: Happy shopping! Discover your private sales platform
Body:
Hi [First Name],
The resale platform is now open. You can log in now to reserve or purchase the items of your choice.
Log in here: [company].circularplace.co
Happy shopping, and thank you for your commitment,
Sales reminders
Day +3
RE: Found what you were looking for? The platform is still open!
Body:
Hi [First Name],
The platform has been open for 3 days, and many items are still available. Log in now to make your selection before it closes.
Access link: [company].circularplace.co
Closing date: TBD
Talk to you soon,
Day +5
RE: Great opportunities still available for employees
Body:
Hi [First Name],
The employee-only platform is still open, and several high-quality items are still available for purchase.
Now’s the perfect time to take advantage of the last opportunities before it closes.
Discover the offers here: [company].circularplace.co
Talk to you soon,
Day +7
RE: Products still available just for you!
Body:
Hi [First Name],
Our private sales platform gives you access to quality furniture and equipment from our relocation, at employee-only prices.
Why not take this opportunity to create a functional and stylish workspace at home? It’s a unique chance to equip yourself responsibly while saving money.
Discover the items still available: [company].circularplace.co
Happy shopping,
Special Discounts
Day 0
RE: New prices: discounts have just been applied
Body:
Hi [First Name],
Special discounts have just been applied on the platform. Some items now have significant price reductions.
Treat yourself to sturdy IT equipment and furniture—perfect for remote work or personal projects at unbeatable prices!
Discover the new offers here: [company].circularplace.co
Day +3
RE: Special discounts are still on, don’t miss these great deals!
Body:
Hi [First Name],
Discounts on our private platform are still available but time is running out. Great opportunities remain to equip yourself with IT equipment and furniture at even lower prices.
Don’t miss this unique chance to access offers reserved for employees.
It’s the perfect time to get high-quality professional gear at a lower cost. Whether you’re upgrading your remote workspace or looking for new equipment, the best deals are still there.
Access the promotions before they’re gone: [company].circularplace.co
Talk to you soon,
Day +5
RE: Take advantage of the final special discounts on the platform
Body:
Hi [First Name],
Many special discounts are still available on our private platform. It’s the perfect time to equip yourself with quality furniture and IT equipment under exclusive conditions reserved for employees.
Don’t miss this unique opportunity to combine quality and savings.
Quickly check out the available offers: [company].circularplace.co
See you soon on CircularPlace,
Platform Closure
Day -7
RE: Only one week left to reserve your equipment
Body:
Hi [First Name],
Only a few days left before the platform closes. Whether you’re setting up a comfortable workspace or upgrading your personal setup, make sure to complete your purchases while there’s still time.
Access the platform here: [company].circularplace.co
Thank you for your participation,
Day -5
RE: Last items available on your private sales platform
Body:
Hi [First Name],
You still have a few days left to take advantage of the private sales platform. Furniture and professional equipment are available at great prices exclusively for our employees.
Treat yourself to a pro-level workspace with quality furniture and equipment at very attractive prices.
Take a moment to browse. You will likely find something useful to equip yourself.
Access the platform here: [company].circularplace.co
Final closing on TBD
Talk to you soon,
Day -3
RE: Last chance to purchase quality equipment at employee pricing
Body:
Hi [First Name],
Our private sales platform will close in 3 days.
It’s the perfect opportunity to make a smart purchase: professional quality, employee pricing, and an eco-friendly approach.
These items are exclusively reserved for employees, while stocks last. Don’t wait too long.
Access the platform here: [company].circularplace.co
Closing date: TBD
Enjoy your visit,
Day 0 (closure)
RE: Just a few hours left, don’t miss our private sale
Body:
Hi [First Name],
The platform closes tonight. This is your last chance to reserve your equipment.
Take this unique opportunity to get professional-grade equipment at great prices for optimal comfort at home.
Take advantage here: [company].circularplace.co
Thank you for your commitment,
Product Handover
Day -5
RE: Thank you for your commitment. Get ready to collect your orders
Body:
Hi [First Name],
A big thank you for taking part in our internal resale initiative. Already more than XXX employees have placed orders on the platform, and over XXXX items have found a new home.
Please remember that order collection will begin on TBD. All orders will be handed over in person at the foot of the building, upon presentation of your unique pickup code (available in your personal space and sent by email/SMS).
Thank you again for your commitment to this responsible initiative.
See you very soon,
Day -2
RE: Your order will be ready soon, don’t forget to check your time slot
Body:
Hi [First Name],
Thank you again for your order as part of our resale initiative.
Order handovers will begin on TBD at the foot of the building as planned. To ensure smooth organization, we invite you to check your scheduled time slot now in your personal space on the private sales platform, via the dedicated interface.
Please also remember to bring your pickup code, which will be required at the time of collection. It is available in your account and will also be sent to you by email and SMS.
See you very soon,
Poster (Adobe Illustrator editable PDF)
Print this poster to announce the private sale to your colleagues.
The format is A4, and the color mode is CMYK (optimized for printing).
Most of our clients display these posters in common areas of the workplace, such as the cafeteria or in hallways.
